Privacy Policy

SHARO respects your privacy and is committed to handling personal information responsibly. This Privacy Policy describes how SHARO collects, uses, shares, stores, and protects information when you use the SHARO Android application, the website at sharo.in, and related services (collectively, the “Services”).

SHARO is a business and workforce management platform used by companies, business owners, managers, administrators, and employees in India. By using the Services, you acknowledge the practices described in this policy.

The information we collect depends on your role, the SHARO features used by your company, and the permissions you grant.

Account and identity information

This may include your name, employee ID, corporate or company ID, email address, user ID, role or designation, company information, and authentication information used to secure and manage your account.

Employee and workplace information

This may include employment information, department, designation, shift details, attendance, leave, work logs, projects, expenses, advance requests, approval records, and payroll-related information.

Location information

When GPS attendance or another location-based feature is used, SHARO may collect precise or approximate location information during check-in, check-out, or another employer-configured attendance function. This policy does not represent that SHARO continuously tracks background location.

Photos and camera

When enabled or required by your employer, SHARO may access your device camera to capture an attendance selfie or photo. The photo may be uploaded and stored securely for attendance verification.

Device and technical information

This may include device information, operating system, app version, IP address, login and session information, error or debugging information, and security logs.

Attendance device and biometric integrations

SHARO may integrate with third-party attendance or biometric systems configured by an employer. We may receive attendance event information such as an employee identifier, punch or check-in/check-out time, attendance verification method, and attendance device information. SHARO does not claim to directly store fingerprint templates, facial biometric templates, or other raw biometric data as part of these integrations.

We may use information to:

• authenticate users and provide, maintain, and administer the Services;
• record and verify attendance and manage employees, leave, shifts, and payroll processes;
• support expenses, advance requests, approvals, projects, and work management;
• send service, workplace, approval, security, and other relevant notifications;
• prevent fraud, misuse, and unauthorized access and protect the security of the Services;
• troubleshoot issues and improve application performance and reliability; and
• comply with applicable legal, accounting, regulatory, and contractual requirements.

SHARO does not sell users’ personal information. We may share information only as reasonably necessary with:

• your employer, company administrator, and authorized users within your company;
• infrastructure and service providers needed to operate the Services, including cloud hosting, database, storage, authentication, and notification providers;
• payment processing providers where a payment-related feature is used;
• attendance hardware or integration providers where configured by your employer; and
• legal, regulatory, or government authorities when required by applicable law or to protect rights, safety, and security.

Employee data belonging to one company is not intentionally made available to another company. Company-based access restrictions are used to separate customer workspaces.

SHARO may use third-party service providers to deliver the Services, such as Google Firebase or Google Cloud, authentication services, cloud database and storage services, Cloud Functions or other backend infrastructure, payment processing providers where applicable, notification services, and attendance hardware or integration providers configured by an employer.

These providers may process information on our behalf to perform their services. Their handling of information may also be governed by their own privacy terms.

We use reasonable administrative, technical, and organizational measures designed to protect information. These may include authentication, access controls, company-based access restrictions, secure cloud infrastructure, encrypted network communication where supported, security monitoring, and restricted administrative access.

No system or method of transmission is completely secure. We therefore cannot guarantee absolute security.

We retain information only for as long as reasonably necessary to provide the Services, maintain business and employment records, satisfy employer requirements, meet legal, tax, payroll, and accounting obligations, resolve disputes, enforce agreements, prevent fraud, and maintain security.

Retention periods may vary by data type, employer instructions, contractual requirements, and applicable law. When information is no longer required, we may delete or anonymize it as appropriate.

Users or their company administrators may request account closure or deletion of eligible personal data. For account or personal data deletion requests, contact us at [PRIVACY EMAIL]. Employees may also contact their employer or company administrator for company-managed accounts.

We will review requests in accordance with applicable law and our role in processing the data. Some business, payroll, attendance, accounting, legal, fraud-prevention, security, or compliance records may need to be retained where legally required or reasonably necessary. Deleting an account may prevent further use of the Services.

SHARO is a workforce and business management platform. Much of the employee information in the Services is provided, configured, or managed by the user’s employer. The employer determines many workplace processing purposes and controls authorized access within its company account.

Employees may need to contact their employer or company administrator regarding incorrect employee information, employment or attendance records, payroll information, leave data, or access to a company-managed account.

Subject to applicable law, you may request access to or correction or deletion of your personal information, account closure, or information about how your data is processed. We may need to verify your identity and, for employer-controlled records, coordinate with your employer.

These rights may depend on applicable law and may be limited by legitimate employer needs and legal, payroll, accounting, security, or other retention requirements.

SHARO is designed for businesses and workplaces and is not intentionally directed toward children. If we learn that personal information has been collected from a child in circumstances not permitted by applicable law, we will take appropriate steps to address it.

Some service providers or cloud infrastructure used by SHARO may process or store information in jurisdictions different from the user’s location. Where applicable, we take reasonable steps to use appropriate safeguards and handle such processing in accordance with applicable law.

We may update this Privacy Policy from time to time to reflect changes in the Services, our practices, or legal requirements. When we do, we will revise the “Last Updated” date at the top of this page. We encourage you to review this policy periodically.